Students enrolled in applied music lessons should discuss with their studio teachers the necessity of procuring an accompanist for the semester or year. Applied faculty members may strongly encourage students to arrange for an accompanist for some or all lessons during the semester. Students may request, from the School of Music, the services of one of the school’s staff accompanists. An accompanist fee will be charged to the requesting student’s university account.
Students may also make private arrangements to use a student accompanist or independent professional accompanist. All such arrangements are subject to the approval of the applied teacher. If the applied teacher finds that the accompanist’s work is not at an acceptable level, the student must make other arrangements.
Accompanist Usage Policies (for piano, organ, and harpsichord)
- Each student who plans to work with a student or staff accompanist during the semester must complete an accompanist agreement form at the beginning of that semester and submit it to the School of Music Office by the end of the third week of classes. An accompanist will not play for lessons, rehearsals, and/or extra events unless the agreement has been submitted and approved for assignment. A student who submits an Accompanist Agreement Form after the third week of classes is not assured that an accompanist can be assigned for that semester.
- An applied music professor or student should not ask an accompanist for extra rehearsal or lesson times beyond what has been requested on the Accompanist Agreement Form.
- A student who cannot attend a rehearsal, coaching session, or lesson—for approved reasons of ongoing illness, family difficulties, or academically required schedule conflicts—should notify the accompanist at least 24 hours in advance. Otherwise, the student forfeits the time. The missed time will not be rescheduled, and the accompanist will still be paid for that time. (The accompanist will reschedule for a sudden illness or emergency.) The accompanist is not required to reschedule more than one coaching and two lessons per student per semester, and the coaching or lessons must be rescheduled within two weeks of the missed appointment or the time will be forfeited. Exceptions can be made for students who are advised by a physician not to sing or play due to an extended illness or injury. When a faculty member needs to reschedule a lesson, the same restrictions apply as for the student. If an accompanist misses a lesson or coaching, it is expected that the accompanist will reschedule the appointment.
- At the beginning of each semester, the student must provide the accompanist with the music, even if there is no need for an accompanist until the end of the semester. An accompanist is not required to learn music with less than a month to prepare for the first rehearsal or lesson. Students are required to give legible hard copies of their music to the accompanist.
- A student who requires special accompaniment for a piece (such as organ or harpsichord) should contact the Event Coordinator at least one month in advance of usage (including, but not limited to, advance notice for juries, recitals, and concerts). The Event Coordinator will determine if the instrument(s) is available. Additionally, a student who wishes to use one of the organs for an event should contact the University Organist at least one month in advance to ensure the instrument is tuned. Students should provide music to their harpsichordist or organist at least one month in advance.
- Any director of a large ensemble or chamber ensemble who wishes to program a work that requires harpsichord or organ should contact the University Organist or accompanist at the beginning of the semester in which the event will take place. Directors should provide musical scores to the University Organist or accompanist at least one month in advance.
- The faculty member and student should provide the accompanist with the dates for recitals, student recital hours, and end of semester juries by the second week of the semester in which the events are to occur. It would be helpful for the faculty member to provide the accompanist with a syllabus containing all studio policies and jury dates.
- At the end of the spring semester (by the last day of classes), each faculty member should inform the Academic Coordinator of the number of students in their studios who will need an accompanist for recitals and Sophomore Proficiency Exams in the upcoming year. In the fall semester preceding spring concerto auditions, each faculty member should submit to the Academic Coordinator the names of students who need an accompanist for concerto auditions. Any faculty member or student who waits until the spring semester to request an accompanist for spring recitals, Sophomore Proficiency Exams, and/or concerto auditions is not assured that an accompanist can be assigned.
- A student needing an accompanist for competitions and/or recordings (i.e. graduate school application materials) can use hours paid for by the accompanist package selected or may also elect to pay an accompanist separately as an independent contractor, such as when these extra activities cause the student to exceed the hours paid through DePauw, or if the student needs to work with a different accompanist for these competition/recording activities only. The accompanist will set his/her own rate.
- The purchased time with an accompanist for lessons, rehearsals, and/or extra events must be used during the semester in which it is purchased. No time can be carried over into subsequent semesters. Additionally, no more than two hours of lesson and rehearsal time can be scheduled within one calendar week.
- The purchased time with an accompanist for lessons, rehearsals, and/or extra events cannot be shared with another student. Each student must individually submit a completed Accompanist Agreement Form in order to work with a staff accompanist in a given semester.