General Guidelines

  • Events are scheduled during the spring semester prior to the academic year in which the event will take place.  In rare situations events must be scheduled after the deadline, however all events listed on the School of Music Calendar must be scheduled no less than four weeks prior to the event to allow time to secure staffing and prepare publicity. The Event Coordinator and the Coordinator for Music Marketing and Publications will not be able to support events scheduled after the four week deadline.
  • All attempts are made to avoid scheduling two major concerts in the same week.

Event Calendar Schedule

The Event Coordinator will schedule all School of Music events during the spring semester prior to the academic year in which the event will occur.  The scheduling of events will take place in the following order:

Major Events and Guest Artists

Major events, such as Music of the 21st Century, Living Composers Festival, DePauwpalooza, the opera, the musical, etc., which occur in a standard rotation will be scheduled first. Green Guest Artist Concerts will then be negotiated and confirmed for the event calendar prior to February 1.

Large Ensembles

DePauw School of Music large ensembles include the University Orchestra, University Band, University Chamber Singers, University Chorus, and DePauw Jazz Ensemble. Directors of the large ensembles will meet with the Event Coordinator in early February to solidify concert dates for the next academic year. Large ensemble directors are to preview the calendar prior to this meeting.

Concerts on major event days (such as Parent’s Weekend, Old Gold, Music Overnights, etc.) will be placed on a rotation to create equity amongst all large ensembles.  An ensemble should not perform on the same major event two years in a row.

Recital materials are due two weeks prior to the scheduled concert. (See Recital and Concert Programs for more information.) Rehearsal in the performance halls may be scheduled through the Faculty Secretary.  Ensemble rehearsal times may vary by venue and availability.

Chamber Ensembles

Chamber ensemble directors submit an Event Request Form online to the Event Coordinator after February 15 to request one date per semester. Chamber ensembles are to collaborate on a concert date to avoid performances short than one hour or longer than 100 minutes (including intermission). Recital materials are due two weeks prior to the scheduled concert. (See Recital and Concert Programs for more information.) All rehearsal spaces are scheduled through the Faculty Secretary.  Ensemble rehearsal times may vary by venue and availability.

Faculty Select Series Recitals

The Faculty Select Series includes recitals by DePauw faculty (other than DePauw Chamber Players and DePauw Faculty Woodwind Ensemble) as well as concerts by guest artists who are selected by the faculty, and will be decided by a faculty selection committee to occur in the following months when planned for a Green Center venue: one in August, two in September, one in October, one in November, one in January, and one in March. Other concert dates will be available at Music on the Square for six First Friday lunchtime performances in September, October, November, February, March, and April.

Faculty wishing to perform a recital submit an Faculty Select Event Request Form online after February 15 to schedule one recital date per academic year, whether solo or collaborative.  Faculty wishing to propose a guest to perform on the Faculty Select Series will submit a Faculty Select Event Request Form online by March 1 for the selection committee to review.

Recital materials are due two weeks prior to the scheduled recital. (See Recital and Concert Programs for more information.) All rehearsal spaces are scheduled through the Faculty Secretary.  Faculty members are limited to four hours of rehearsal in the performance space prior to the recital.

Senior Performance Recitals

Senior Performance Major (B.M.) Recitals must be scheduled during the junior year between April 6 and the Friday before Sophomore Proficiency Examinations.  Recitals will be scheduled on a first come/first served basis.  Students must complete and submit the Student Recital Request Form prior to Sophomore Proficiency Examinations.  If a request form has not been submitted, a recital will not be scheduled, and students must wait until the end of the recital scheduling rotation to choose a date. Recital materials are due two weeks prior to the scheduled recital. (See Recital and Concert Programs for more information.) All rehearsal spaces are scheduled through the Faculty Secretary.    Senior Performance Majors are limited to two hours of rehearsal in the performance space prior to the recital jury and three hours in the performance space prior to the recital.

Junior Performance Recitals

Junior Performance Major (B.M.) Recitals must be scheduled during the sophomore year after Sophomore Proficiency Examinations and before the last day of classes.  Recitals will be scheduled on a first come/first served basis.  Students must complete and submit the Student Recital Request Form prior to the last day of classes.  If a request form has not been submitted, a recital will not be scheduled, and students must wait until the end of the recital scheduling rotation to choose a date.  

Juniors must share recital dates, unless circumstances prevent the sharing of dates. Recital materials are due two weeks prior to the scheduled recital. (See Recital and Concert Programs for more information.) All rehearsal spaces are scheduled through the Faculty Secretary.  Junior Performance Majors are limited to one hour of rehearsal in the performance space prior to the recital jury and one and one half hours in the performance space prior to the recital.

Elective Student Recitals

Students wishing to perform elective recitals may submit a Student Recital Request Form online after spring break for the following academic year.  Recital requests must be approved by the applied teacher and the accompanist (if applicable). Recitals will be scheduled on a first come/first served basis.

JURIES for JUNIOR AND SENIOR RECITALS

All juniors and seniors must pass a recital jury before presenting a degree or non-degree recital, and the jury must take place no later than two weeks prior to the scheduled recital.  Students should contact faculty members in their instrument area to find a viable date for a recital jury.  Reserving a venue for a recital jury through the Faculty Secretary must take place at least two weeks before the jury date to insure availability of the recital hall.