Recital and Concert Program Preparation
Guidelines for Submission
Recommended style guide for musical nomenclature:
Writing About Music: A Style Sheet
By D. Kern Holoman
Available in the DePauw Music Library or on Amazon.com
Program materials for all DePauw University School of Music concerts and recitals should be submitted to the Coordinator for Marketing and Publications no later than two weeks prior to the event. Program materials should meet the following stipulations:
- All materials should be submitted electronically, via a Word document, and sent to the attention of the Manager for Marketing and Publications (email@example.com).
- A printed copy of all student recital programs should also be signed by the applied teacher—designating approval of the content and running order of the program, diacritical markings, dates, etc.—and provided to the Manager for Marketing and Publications.
- All program materials should list the time, date and location of the recital or concert, as well as the preferred spelling of all performers’ names.
- Program copy should be proofed and submitted in the final program order.
- If program materials are not submitted by the deadline, no program will be printed.
- Program content is the responsibility of the individual performer, ensemble or director.
- Vocal/Choral programs: Song translations and short opera synopses will be printed, in American English, if submitted with the program materials.
- Program notes for ensemble concerts: Notes, including student rosters, are limited to one side of one page 8.5” x 11” page. Preparation of notes is the responsibility of the individual performer, ensemble director or conductor. Notes exceeding one 8.5” x 11” page should be prepared the same as a class room handout and the appropriate number of copies supplied to the SoM Event Coordinator by 4:30 p.m. the day prior to the performance or before 4:30 p.m. on Friday, if your event falls on a weekend.
For student degree recitals: Notes and Translation handouts for student vocalists are submitted with their program copy to the Publications Office but should be proofed by the applied teacher prior to submission
Faculty recitalists and conductors: send your notes or translation handouts directly to the SoM Faculty Secretary for copying. You may also elect to use your personal copy card.
- All program content (including spelling of foreign phrases, titles, dates, diacritical markings and names) should be fact-checked and proofread prior to submission.
Format for Submission
- The preferred format for the diverse repertoire represented within the School of Music is to list the name of the work on the left and the name of composer on the right.
From Name of Larger Work Name of Composer "Title of song or aria" or Movement (Birth-Death Dates)
- Programs should be typed in Microsoft Word, using regular sentence case. (Note: Please do not type using the Cap Lock feature or that text will need to be re-entered, creating duplication of effort and the opportunity for transposition errors.)
- The full name of the composer(s), along with birth and death dates, opus numbers and movements must be included.
- The title of the work and the composer's name are best separated by tabs (not dashes or dots, which must be removed during typesetting).